Job Description: \n\n* Enhance the efficiency and effectiveness of Project Management, resulting in a healthier, more prosperous work environment. \n* Create projects in job costing accounting system (enter the PRN). \n* Processing purchase orders and sub contracts. \n* Process change orders. \n* Process project billings. \n* Lead month-end close process and project review meetings. \n* Run plans/specifications, as needed. \n* Complete project close-out procedures; support all aspects of managing a project. \n* Facilitate subcontractor prequalification process. \n* Assist PM’s with estimating functions as needed. \n* All other duties as required by Project Manager relating to project workflow administration, including necessary paperwork. \n* Create and maintain team agenda for weekly meeting.\n* Solve system issues and implement process solution across project platform. \n* Enter completion dates and team members into CRM for reporting. \n* Implement all new forms and change as necessary. \n* Visit one job site a month. \n* Create and own the online document management system. \n* Provide secondary backup for the receptionist/administrative assistant position when he/she is not available for short and extended periods of time. \n\nJob Responsibilities\n\n* Greet customers. \n* Answer phones and direct calls. \n* Order all office supplies. \n* Coordinate with meeting leaders on preparation (order food). \n* Facilitate internal transportation to include pick-up, drop off at the airport, reserve company vehicle. \n* General cleaning of the kitchen and conference rooms. \n* Receive and distribute incoming mail timely. \n* Process all outgoing mail, including UPS and FedEx packages. \n* Provide administrative support as needed. \n* Promote and support the philosophy that every project shall be done safely.\n* Promote and support the Safety Circle of Influence concept. \n* Hold yourself and others within your Safety Circle of Influence accountable. \n* Report unsafe conditions to the CCC site supervision while visiting a project. \n* Promote, encourage, and support our philosophy with our customers. \n* Aside from your normal role responsibilities, work to grow sales, recruitment, sub- contractor, vendor, partner,and other reciprocal relationships through the program. \n* Work with Business Development to identify and actively participate, along with your team, in the ambassador program. \n• Represent the company in external business and reputation building activities.